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Wedding
Reception Important General Information
 BILLING AND DEPOSITS
We welcome new accounts, but require that
credit be established with our Accounting
Office at least thirty days prior to arrival
date if you require billing privileges.
Credit can only be established for functions
over $500. Approved billings are payable
within thirty days of receipt of statement..
Overdue balances a subject to a 1.5% monthly
interest charge. In the event billing
arrangements are not made, full payment is
due prior to the group's departure or
guaranteed with a major credit card. Advance
deposits are non-refundable. Final payment
can be made by bank/cashiers check, money
order or cash. Credit cards are accepted for
final payment but a 3% handling fee will be
added to your total.
 FOOD
All food items must be supplied by the hotel
(wedding cakes are the exception!). Menu
selections, room requirements and all other
arrangements must be received fourteen days
prior to the function. These menus are only
a general suggestion as to the selection and
variety of entrees and complements available
to you. We take great pride in developing
specific ideas and themes or simply
expressing your taste in a personally
tailored-menu. No food may be taken off
hotel premises. Menu pricing is subject to
change without notice.
 BEVERAGES
The Nonantum Resort as a licensee, is
responsible for the administration of the
sale and service of alcoholic beverages in
accordance with the Maine State Department
of Public Safety Bureau of Liquor
Enforcement regulations. It is a State Law
that all alcoholic beverages must be
supplied by the hotel. The legal drinking
age in Maine is 21. It is our strict policy
that bar service will not exceed five hours
at any function.
The Management of the hotel maintains the
option of stopping service of all alcohol
upon the discretion of the Manager on Duty
and with communication to the Client of the
event should signs of impairment become
obvious of any attendees or underage guests
are consuming alcohol.
 GUARANTEES/CANCELLATIONS
It is a requirement that the Hotel be
notified of the exact number of attendees
five working days prior to the event. This
minimum number of guests will be considered
a guarantee for which you will be charged,
even if fewer guests attend. An increase in
the guaranteed attendance will be accepted
up to 24 hours before the function. All
cancellations must be confirmed in writing.
REQUEST FOR MULTIPLE ENTREES
If multiple entrees are requested the
following stipulations will apply:
If there is a price discrepancy between the
three entrees, charges shall be billed
appropriately.
 ROOM DÉCOR
The Sales Department is happy to assist you
with any flowers, candles and green plants
that would provide a lovely atmosphere to
make your special function an outstanding
event. The Hotel will not permit the
affixing of anything to the walls, floors or
ceiling with nails, staples, or thumbtacks.
Please consult the Sales Department for
assistance in displaying of all materials.
 LOST AND FOUND
The Housekeeping Department administers Lost
and Found. The hotel cannot be responsible
for damage or the loss of any articles or
merchandise left in the Hotel prior to or
following your banquet or meeting. Security
arrangements should be made for all
merchandise or articles set up prior to the
planned event, or left unattended for any
time.
SHIPPING AND RECEIVING
Small packages for meetings may be delivered
to the Hotel no more than one week prior to
the program. Items should be addressed to
the meeting contact with attention to the
Sales Department. Packages should be marked
"Hold for Arrival" and list the date of the
program clearly on all labels. The return
shipment of all
 packages/boxes is the
responsibility of the group.
PHOTOCOPIES AND FAX
The Front Desk will be happy to make
photocopies for your group. A charge of $.20
each will be applied to your bill. Fax
services are available at our Front Desk for
a nominal fee.
AUDIO-VISUAL AND DEDICATED PHONE LINES
A wide selection of audio-visual equipment
and services are available on a rental
basis. Please specify with the Sales
Department at least 5 working days prior to
the event. In order to obtain a dedicated
phone line or ISDN lines, please contact the
Sales Department for applicable charges.
These requests are required 14 working days
prior to the event. A/V equipment available
at no charge: easels, flipcharts, 27" TV,
VCR and overhead screen.
 LIABILITY
The Nonantum Resort reserves the right to
inspect and control all private functions.
Liability for damage to the premises will be
charged accordingly. The Hotel cannot assume
responsibility for personal property and
equipment brought onto the premises.
SERVICE CHARGES and TAX
A service charge of 20% is added to all food
and beverage charges. Maine state tax is 7%
for all food and beverage. Charges for a
Host or Cash Bar are $50.00 per bar. A room
set up fee will be charged where applicable.
Tax exemption status must be predetermined
and a completed tax-exempt form must be
presented prior to the group's arrival.
 SECURITY
If, in the sole judgment of the Hotel,
security if required in order to maintain
order due to the size and nature of your
event, the Hotel may require security
personnel, at your expense. Any and all
provisions for security must be arranged
through the Sales Department. The Hotel
shall have final approval on any and all
security personnel to be utilized during
your function.
GIFT BAGS
We are happy to deliver gift bags to your
guests rooms at a charge of $2. per bag.
Prior arrangements must be made with your
event coordinator. Check with our Sales
Department for your unique basket/bag
creation!
The above information and detail
specifications as outlined in the function
order are approved and accepted.
The Nonantum Resort
95 Ocean Avenue, P.O. Box 2626
Kennebunkport, Maine 04046-2626
Toll Free: 1-800-552-5651
Phone: 207-967-4050
Fax: 207-967-8451
sales@nonantumresort.com
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