GENERAL INFORMATION

FOOD
All food items must be supplied by the hotel (wedding cakes are the exception!). Menu selections, room requirements and all other arrangements must be received fourteen days prior to the function. These menus are only a general suggestion as to the selection and variety of entrees and complements available to you. We take great pride in developing specific ideas and themes or simply expressing your taste in a personally tailored-menu. No food may be taken off hotel premises. Menu pricing is subject to change without notice.

BEVERAGES
The Nonantum Resort as a licensee, is responsible for the administration of the sale and service of alcoholic beverages in accordance with the Maine State Department of Public Safety Bureau of Liquor Enforcement regulations. It is a State Law that all alcoholic beverages must be supplied by the hotel. The legal drinking age in Maine is 21. It is our strict policy that bar service will not exceed five hours at any function.

The Management of the hotel maintains the option of stopping service of all alcohol upon the discretion of the Manager on Duty and with communication to the Client of the event should signs of impairment become obvious of any attendees or underage guests are consuming alcohol.

GUARANTEES/CANCELLATIONS
It is a requirement that the Hotel be notified of the exact number of attendees five working days prior to the event. This minimum number of guests will be considered a guarantee for which you will be charged, even if fewer guests attend. An increase in the guaranteed attendance will be accepted up to 24 hours before the function. All cancellations must be confirmed in writing.

REQUEST FOR MULTIPLE ENTREES
If multiple entrees are requested the following stipulations will apply:
If there is a price discrepancy between the three entrees, charges shall be billed appropriately. 

ROOM DÉCOR
The Sales Department is happy to assist you with any flowers, candles and green plants that would provide a lovely atmosphere to make your special function an outstanding event. The Hotel will not permit the affixing of anything to the walls, floors or ceiling with nails, staples, or thumbtacks. Please consult the Sales Department for assistance in displaying of all materials.

LOST AND FOUND
The Housekeeping Department administers Lost and Found. The hotel cannot be responsible for damage or the loss of any articles or merchandise left in the Hotel prior to or following your banquet or meeting. Security arrangements should be made for all merchandise or articles set up prior to the planned event, or left unattended for any time.

SHIPPING AND RECEIVING
Small packages for meetings may be delivered to the Hotel no more than one week prior to the program. Items should be addressed to the meeting contact with attention to the Sales Department. Packages should be marked "Hold for Arrival" and list the date of the program clearly on all labels. The return shipment of all packages/boxes is the responsibility of the group. 

PHOTOCOPIES AND FAX
The Front Desk will be happy to make photocopies for your group. A charge of $.20 each will be applied to your bill. Fax services are available at our Front Desk for a nominal fee.

AUDIO-VISUAL AND DEDICATED PHONE LINES
A wide selection of audio-visual equipment and services are available on a rental basis. Please specify with the Sales Department at least 5 working days prior to the event. In order to obtain a dedicated phone line or ISDN lines, please contact the Sales Department for applicable charges. These requests are required 14 working days prior to the event. A/V equipment available at no charge: easels, flipcharts, 27" TV, VCR and overhead screen.

LIABILITY
The Nonantum Resort reserves the right to inspect and control all private functions. Liability for damage to the premises will be charged accordingly. The Hotel cannot assume responsibility for personal property and equipment brought onto the premises.

SERVICE CHARGES and TAX
A service charge of 20% is added to all food and beverage charges. Maine state tax is 7% for all food and beverage. Charges for a Host or Cash Bar are $50.00 per bar. A room set up fee will be charged where applicable. Tax exemption status must be predetermined and a completed tax-exempt form must be presented prior to the group's arrival.

SECURITY
If, in the sole judgment of the Hotel, security if required in order to maintain order due to the size and nature of your event, the Hotel may require security personnel, at your expense. Any and all provisions for security must be arranged through the Sales Department. The Hotel shall have final approval on any and all security personnel to be utilized during your function.

GIFT BAGS
We are happy to deliver gift bags to your guests rooms at a charge of $2. per bag. Prior arrangements must be made with your event coordinator. Check with our Sales Department for your unique basket/bag creation!

The above information and detail specifications as outlined in the function order are approved and accepted.

Guest's Signature ______________________________ Date  __________